To access Settings, select the option from the main menu - if you do not see the option you may not have been given permission to access the system settings.

Click the 'Staff' tab to open the page


Staff members must have a staff record before they can access NOVA. 

Role Groups allow permissions to be grouped together and assigned to one or more staff members.

Permissions define the actions that a staff member can perform in NOVA.


Users - Staff Members

  1. By default, staff members that are marked as inactive are hidden - to display them toggle the 'Show Inactive' option to 'On'.
  2. You can search for a user by first name, surname, role group, staff code or email address.
  3. Toggle the 'Active' option on/off to hide/show staff members.
  4. Use the 'Edit' button to open the staff record and make changes.
  5. Use the 'Add' button to add a new staff member.


READ MORE: For an explanation of the fields / options on the staff record, click here



Role Groups



  1. Each role group has to have a unique name, you cannot add duplicate role groups.
    1. Certain groups are built-in and their names cannot be edited, the names are displayed in a lighter colour than the rest.
  2. The 'Permissions' button shows how many permissions have been enabled for the group. Clicking the button allows you to change the permissions.
  3. The 'Reports' button shows how many of the reports have been made available to the group. Clicking the button allows the available reports to be changed.
  4. To 'Delete' a role group, click the trash can icon, you will be asked to confirm that you want to delete the group.
  5. Use the 'Add' button to add a new role to the table, enter a name for the group and click 'Save'.