The version number is shown below the 'Log In' button on the login screen, it begins with the date in the format YYYY.MM.DD
04.09.2024 - Current Release
Enhancements
# | Category | Summary |
4136 | Stock Take | Changes to stock take screen to make the process more robust and the addition of a 'Reconcile' button to check counted stock against stock records.![]() |
4534 | Stock | 'Vision Type' (SV/BF/PROG/VARI) has been added when creating a new lens. |
4540 | Transactions | Minor, low-impact, improvements to the till receipt. |
4545 | Examinations | A 'View' button has been added to the examinations table on the patient record, allowing a clinical record to be opened in read-only mode.![]() |
4546 | Settings | The staff member search (in setup->Staff) now includes staff code. |
4548 | Reports | Minor tweaks...
|
4550 | eGOS | The field label 'Over 40' has been updated to 'Over 40 and family glaucoma history' in the eligibility section of eGOS claims. |
4557 | Dispense | Additional validation added to the dispense measurements form to avoid errors when clearing values. |
Fixes
# | Category | Summary |
4533 | Settings | Addresses an issue where zero search results were being returned when searching on any page other than page 1, in the staff members table. |
4538 | Petty Cash | Addresses an issue where petty cash entries were not being filtered by the currently selected branch setting. |
4551 | Dispense | Addresses an issue where the frame description and colour were not being populated correctly after selecting a frame, if there were multiple unconfirmed dispenses on the page. |
4553 | Dispense | Addresses an issue that causes an error when entering non-numeric values into dispense measurements. |
4555 | Orders | Addresses an issue where an attempt to post an empty order status would cause an error. |
4556 | Cash Up | Addresses an issue where, under certain conditions, the difference value would be incorrect. |
29.08.2024
Enhancements
# | Category | Summary |
4529 | Templates | The examiner's signature is now available as a merge field using [[exam.examiner_signature]] or the equivalent if you have opted to use merge fields per exam type. This will merge the examiner's temporary signature into your letter template. |
4530 | Patients | The signature capture feature has been enhanced to provide a more robust method of operation allowing the benefit to capture patient signatures simultaneously across devices. |
Fixes
# | Category | Summary |
4528 | Templates | Postive values in prescriptions are now merged with a leading + sign. |
4531 | Settings | Addresses an issue where user roles without the permission to 'delete appointments' were not able to update an existing appointment. |
27.08.2024
Enhancements
# | Category | Summary |
4329 | System | To keep you up to date with the latest features of Nova, you will receive an in-app notification with a link to the release notes everytime the application is updated. |
4394 | Recall | An information button has been added to the right of the contact method, that will display the patient contact info for the selected recall. |
4408 | eGOS/Patients | The sort order of the eGOS table on the patient screen has been changed with the most recent claim at the top. |
4453 | eGOS | The surgery address details and town are now added to the claim, when the following entitlements have been selected:
|
4471 | Dispense | Frame size has been added to the frame details section of the dispense screen. |
4484 | eGOS | The response log is now displayed automatically when an eGOS claim is rejected, allowing the user to take any appropriate action. |
4491 | Reports | Layout changes to the options section in the select reports screen. |
4502 | Transactions | Various changes have been made to the Transaction processing methods to improve their performance. |
4512 | Formulae | The functionality of formulae has been improved, with the following now available.
|
Fixes
# | Category | Summary |
4424 | eGOS | Benefit recipient field is no longer auto-populated when creating a GOS1 claim. |
4446 | Patients | Addresses an issue where the pronoun field could not be set to blank if it had been populated. |
4461 | Patients | The behaviour of the 'Show Deceased' toggle has been updated so that the user can click on any part of it to update the patient list. |
4486 | Schemes | Addresses an issue where all scheme records were displayed regardless of the selected branch. |
4490 | eGOS | The previous sight test field on eGOS1 claims is now populated based on the patient's previous sight exam. This functionality will operate slightly differently depending on whether you select a refraction when creating the form, to ensure that the date is populated correctly. |
4493 | Dispense | Addresses an issue where prism was not being included in the RX when selecting the 'Rx Type' during a dispense. |
4494 | Clinical | Addresses an issue where inactive staff were being displayed in the staff dropdown list - new rules for staff members to appear are:
|
4496 | Reports | Addresses an issue when attempting to access reports if there are none assigned to your current user role. |
4501 | Transactions | Addresses an issue when paying off a receipt from a branch other than where it was created. |
4517 | Recall | Certain characters in patient addresses are now replaced to ensure letters are processed by Docmail correctly. e.g. &. |
4521 | eGOS | Cylinder values between 0.01 and 0.12 are now submitted as 0.25 to PCSE due to a limitation in the way they process claims. |
14.08.2024
Enhancements
# | Category | Summary |
4475 | System | The 'Contact Support' form now closes after the message has been sent. |
Fixes
# | Category | Summary |
4480 | Examinations | Addresses an issue where the axis field could not be cleared to zero if the existing value was not needed. |
13.08.2024
Enhancements
# | Category | Summary |
4143 | Eyeplan | An integration with Eyeplan has been added - the following functionality is available:
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4373 | Appointments | 'Automatic Diary Notes' have been added to the diary. Available as an option per practice, activating auto notes adds pre-set text to the appointment notes box - see below.![]() |
ha4378 | Templates | 'Dynamic Merge Fields (DMF)' have been added for clinical records. DMF can be generated in two different ways, depending on how clinical exam types have been setup.
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4432 | System | Report based permissions have been extended to allow individual reports to be shown/hidden for each staff role.![]() |
4463 | Templates | Mail merge fields are now displayed in alphabetical order. |
4464 | eGOS | Branch address is now printed at the bottom of the GOS2 when created from the eGOS section of the patient record. |
4474 | Appointments | Patient stars are now visible when booking an appointment.![]() |
4477 4452 | Templates | New merge fields added:
|
Fixes
# | Category | Summary |
4415 | Till Cash Up | Addresses an issue where the closing float from the very first cash up was being selected as the opening float for new cash ups, every time. |
4421 | eGOS | Addresses an issue where the tint supplement amount was in |
4436 | eGOS | Addresses an issue where the '1st Pair' voucher amount to be claimed was out of sync with the 'Total Claim' amount. |
4437 | Till Cash Up | Addresses an issue where unconfirmed dispenses were being marked as 'Cashed Up' so they could not have further changes made to them. |
4462 4454 4458 4459 | Homescreen | Addresses issues with the 'read/unread' flag not showing the correct number and messages not saving with the correct information. |
4472 | Clinical Records | Addresses an issue where removing clinical billing from an examination setup would cause the clinical record to crash. |
25.07.2024
Enhancements
# | Category | Summary |
4402 | Recall | The following changes have been made to the recall screen:
|
4412 | Px Search | The patient search function has been improved to make it less restrictive. For example: Alexander Edwards would be found using any of the following strings:
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Fixes
# | Category | Summary |
4405 | System Printing | Changes to the local printing app & device settings to make changing printers and printing overall, more stable. |
4410 | Appointments | Changes to ensure that appointment slots booked online at the same time as being booked in the practice cannot clash / overwrite each other. |
4413 | Transactions | Addresses an issue where transactions could not be credited or voided if they had already been cashed up. |
23.07.2024
Enhancements
# | Category | Summary |
4395 | Appointments | The ability to print an appointment confirmation slip has been added. Accessible from the appointment booking window (see below) or the diary options panel, the slip has been designed to print on a receipt printer (80mm paper).![]() |
19.07.2024
Enhancements
# | Category | Summary |
4393 | Reports | Two new role permissions have been added to allow the 'Reports' & 'Dashboards' sections to be hidden.![]() |
4384 | Orders | If a 'Tray number' was entered during a dispense, it is now carried through to the order record, additionally subsequent status updates will have the tray number copied down if left empty during the status update.![]() |
4385 | Dispense | Dispense measurements are copied from R to L, if the left measurement has not been entered. 'Direction' copies across regardless of whether a value exists in the Left. ![]() |
4387 | Orders | The default delivery address for orders has been changed to the practice address rather than the patients default address. |
4388 | Diary | Where an appointments is booked for 'today', the patient will no longer receive reminder messages, a confirmation message is still sent. |
4391 | Diary | It is now possible to add an alternative contact method for appointment reminders & confirmations.![]() |
Fixes
# | Category | Summary |
4386 | Templates | MergeFields from the sight examination record are now populated from the last 'Sight Exam' record - any other record types are skipped. Note: The ability to merge from specific examination types has been submitted as a separate request. |
4389 | Dispense | Discounts are now being correctly displayed on the receipt, in turn the fees & VAT are being calculated correctly (taking the discounts into account).![]() |
4392 | Diary | Addresses an issue where notification weren't being rescheduled after an appointment was moved using drag and drop. |
16.07.2024
Enhancements
# | Category | Summary |
4092 | Patients | Corporate entitlements are now displayed in the patient record, when hovering over the corporate name.![]() |
4107 | Schemes | Schemes Records have been added allowing recurring payments to be easily tracked. Setup direct debit collections through Optical Payment Services (OPS), integrated with NOVA - for ongoing lens schemes or to spread the cost of purchases. Record goods collected against payments received for an up to date scheme/stock balance. ![]() |
4267 | Schemes | Bank account & sort code now only accept UK bank formatting i.e. 6 numbers for sort code and 8 numbers for the bank account number. |
4324 | Setup / Staff | Staff first name and surname are now capitalised when adding a new staff member. |
4331 | Stock | The search option has been updated so that individual words are searched rather than phrases e.g. 'green sensity' will also find 'sensity green'.![]() |
4336 | Petty Cash | Petty cash can now be recorded, accessible from the 'Transactions' window. Petty cash groups can be modified in setup, different VAT codes can be set against each group and the VAT calculated when petty cash is added. Petty cash totals are displayed and taken into account when cashing up. ![]() |
4337 | Transactions | After fully crediting an item on a transaction, the option now exists to add the item back into stock.![]() |
4346 | Transactions | A display only change has been made to how the patient total spend is calculated on the patient transaction summary window. |
4347 | Transactions | Custom discounts can now be created, allowing the practice more control over how much is given and the descriptions used.![]() |
4353 | eGOS | Examination record can be re-selected in the eGOS window and the details on the claim will be updated. |
4374 | Appointments | The hyperlink on the patient name has been removed, it opened the patient record in the same window as the diary and was confusing. The link to the right of the patient name remains and will open the patient record in a new browser tab.![]() |
4375 | Appointments | When only one staff member assigned in the diary for a given day, their full name will be displayed - when multiple staff members are assigned their initials will be displayed.![]() |
4377 | Stock | When only one Zebra label template exists the popup selection window is not displayed. |
04.07.2024
Enhancements
# | Category | Summary |
3981 | Examinations | Binocular vision fields have been added,![]() |
Fixes
# | Category | Summary |
4342 | Transactions | Addresses an issue where the date filters in the 'Find a Transaction' window did not trigger until another field was changed. |
4345 | Home Screen | Addresses an issue where past appointments were still showing in the home screen diary widget. |
4349 | Examinations | Changes the sort order of prescriptions so the most recent is on top, in the 'View Previous Rx' pop-out window. |
03.07.2024
Fixes
# | Category | Summary |
4335 | eGOS | Addresses an issue where eGOS claims with an ampersand (&) in the establishment name would fail to send. |
4340 | Patients | Prevents an error from occurring when deleting the date of birth for a patient. not set as private and when an NHS entitlement is added. |
01.07.2024
Enhancements
# | Category | Summary |
4294 | Examinations | A new option has been added, under the 'Options' button with 'Grading' to 'Copy to Left'.![]() |
28.06.2024
Enhancements
# | Category | Summary |
3568 | Diary Setup | Appointment time templates in 'Opening Groups' can now be assigned to specific branches, allowing groups that are not available to all branches to be hidden.![]() |
3772 | Diary | Where day notes have been added to the diary, a link appears on the 'Upcoming Appointments' widget so that they can be viewed.![]() |
3833 | Recall | The ability to set an alternative method for a recall step, when there is an issue with the current method has been added. Alternatives will appear in the 'Needs Attention' table in the recall window. ![]() |
4124 | Diary / Online | The ability to make appointment slots available online, at the point of building the diary, has been added. |
4214 | Diary / Online | All slots, that have been made available online, for a day can now be removed using the 'Remove Day From Online' option in the actions window.![]() |
4246 | Diary | It is now possible to drag/drop or paste an appointment onto a slot that is available online. The online slot will be removed. |
4289 | Data Mining | A data mining screen has been added to allow database searches to be created and marketing messages (email/SMS/letter) to be sent.![]() |
4306 | Diary | The length of the default appointment reason set against slots in the diary can now be longer than the slot length and will be used when an appointment is booked. e.g. you can have 15 minute slots setup, with a 30 minute ST as the default reason, and it will select 30 minutes if the appointment fits. |
4317 | Marketing | An unsubscribe link is added to all marketing emails to comply with GDPR. The link will direct the recipient to a webpage where they can update their marketing preferences. Recall/notification preferences are not affected. ![]() |
4319 | System | A 'User' filter has been added to the activity log screen. |
4321 | Templates | A 'Download Template' option has been added to allow document templates to be created by support and released to users.![]() |
Fixes
# | Category | Summary |
4215 | Recall | Addresses an issue where the Docmail pricing estimate was incorrect. |
29.05.2024
Enhancements
# | Category | Summary |
3741 | Diary | To streamline the booking process, after moving an appointment (copy/paste or drag/drop), if the room & slot length has not changed then the confirmation window is not displayed |
3800 | eGOS | eGOS 4 claims can now be created and submitted.![]() |
4190 | Examinations | A GOS2 (Patient's Optical Prescription or Statement' can be printed from the examination visits table, on the patient record.![]() ![]() |
4230 | Examinations | Clicking back on a new examination will give the option to delete the new exam, to avoid creating blank examination records. Once an exam has been saved (or auto-saved) once it is no longer classed as![]() |
4242 | Diary | Rooms can be made inactive and hidden from the diary. |
4265 | Examinations | An Rx rounding option has been added, available options are 0.01 or 0.25.![]() |
4283 | Diary | The style/design of the appointment menu has been changed to improve the loading speed of the diary. ![]() |
4225 | Dispense | The vision type in the lens selector is pre-populated from the dispensing record. |
4168 | eGOS | Eligibility check added to GOS3 claim window. |
4211 | Home Screen | Diary widget now excludes cancelled appointments |
4182 | Orders | Layout changes to the order report to avoid spilling onto a second page. |
4271 | Patients | The 'Recalls' section will now auto-expand when recalls exist. |
4216 | Stock | A stock removal option has been added to allow all stock items for a specific supplier to be removed. This option is restricted by a role permission. |
4196 | Templates | Templates can now be deleted. |
4240 | Transactions | 'Receipt Disclaimer' has been added, which prints at the end of the till receipt. |
Fixes
# | Category | Summary |
4194 | Dashboards | The display order of the 'Patients by Age' graph on the 'Patients' dashboard has been updated to show the age ranges in ascending order. |
4198 | Diary | Negative values can no longer be entered for split length when creating opening hours. |
4200 | Diary | Negative values can no longer be entered as the slot lengths when creating appointment reasons. |
4210 | Diary | Addresses an issue where the examiner field was not being set for new appointments |
4184 | Dispense | Form refresh after confirming a dispense, to update dispense status. |
4260 | Online Diary | Appointment slots earlier than the current time are no longer offered via the online diary. |
4243 | Orders | Notification templates can now be removed from order statuses without causing an error. |
4191 | Patients | Ad-hoc letters can now be created for patients regardless of their choice recall/marketing choices. |
4202 | Patients | Patients are no longer duplicated in the active px list if their title or name has been changed. |
4220 | Patients | Adding a previous surname to a patient record no longer affects the surname field. |
4203 | Staff Tasks | Task details are no longer wiped after assigning users from the popup window. |
4238 | Stock | Addresses an issue where the treatment type filter wasn't working. |
4281 | Dispense | The tray number is now saved on field exit so that it can auto-populate the dispense confirmation window. |