Popular Requests & New Features

Freshdesk #	Category	Summary
1650	Clinical Records	To make identifying which refraction tab is currently being edited / viewed, different colours can be assigned in setup. A strip of the assigned colour is displayed to the right of the tab descriptions running the height of the tab.
2095	Stock Take	The following changes have been made: The ability for multiple people to collaborate on the same stock-take To enable stock take synchronisation the 'Keep in sync' tick box must be ticked on all computers Changed the colour of error lines to dark red (from light red) Added buttons to increase / decrease qty within the table
2495	Orders	A  branch option has been added, 'Hide Px details on one side', which when activated will remove identifiable patient data from the right hand copy of the order on the 'Dual A5 Order Report'
2636	Equipment Link	A data link has been added for the Topcon CV-5000 phoropter. A new button has been added to the existing Topcon clinical remote control that trigger the import of the prescription into the active refraction tab. Contact support for more details.
2781	Reporting	All reports previewed from 'Business Intelligence' are now displayed using the internal PDF viewer, for a printed copy click the 'Print' button in the preview window.
2820	eGOS England	The ability to save the signature method per pc has been added, there is now a 'Set as default' option that saves the method for the current pc.
2840	eGOS England	eGOS6 & Pre Visit Notifications (PVN) PVN's and GOS6 claims can now be raised and submitted through the eGOS management window.
2931	Contact Lens Records	The 'Notable Data' feature has been added to contact lens records, the functionality is the same as in the sight exam record.
2945	Business Intelligence	A new stock analysis screen has been added to business intelligence, allowing an overview of stock sell-through and profitability for the business. The information can be used to better manage inventory and stock purchases. Read more about stock turn & stock sell-through in this Vison Now article from February 2017 : 'Smart Stock Sell-Through' (Vision Now Feb 2017)
2974	Till	Card payment processing, via a new partner 'Windcave', has been integrated into the FLEX till. Payment / refund transactions can be initiated from the till screen, prompts are mirrored in FLEX so that the user sees what the patient sees. For information about rates and how to sign up email chris.smith@optinetuk.com
2975	eGOS England	It is possible to re-select the test linked to an eGOS claim after one was initially chosen, this is to allow mistakes to be rectified.
2982	eGOS England	The prescription linked to a GOS claim can be viewed by clicking the new button 'View Presc.'
2986	Appointment Diary	Return reasons can now be made inactive, this allows old return reasons or reasons that are only used at certain times to be de-activated / paused. All return reasons are are included in the dashboards in Business Intelligence.
3006	Contact Lens Record	A notes box has been added to the 'Refraction' tab
3009	eGOS England	A new button has been added that displays the latest claim status detail
3061	Corporate Eyecare	Multiple changes to corporate: A purchase order number can now be entered when selling an item in the till. PO number is shown in the sales item tooltip in till Invoices can now be printed for companies Entitlements can now be deleted in setup Entitlement percentages cannot exceed 100%

Enhancements

Freshdesk #	Category	Summary
1432	System Audit Trail	A 'Go' button has been added to trigger the search
1434	Sight Exam Record	Visual acuities have been added to the summary list of previous prescriptions, displayed when adding / editing an examination record.
1584	Popular Searches	New search added 'Patients contact for recall by contact method, branch & date range'.
1965 2725	Word processor	New merge fields added, populated from the latest examination record: 'TesDrops1' & 'TesDrops2' 'TesTonometer1' & 'TesTonometer2'
2040	Speedwriting	Enhancements to the 'Continue Recent' option: List is now ordered with most recent at the top The staff member who created the document has been added The date / time the document was created has e
2474	Dispense	A 'Transpose' button has been added to the 'View Full Rx' window within the dispense screen.
2487	Appointment Diary	Slots that are available online can no longer be split
2710	OPS Schemes	The field length for 'Payment Day' has been increased to allow all days from 1 to 31 to be made available within FLEX.
2749	Emails	Emails sent from FLEX will now use the 'From Name' set in the branch file rather than the from email address.
2785	Online Booking	The maximum character limit for 'Online Alias' has been increased to 50 The maximum character limit for 'Online Notes'' has been set to 200
2788	eGOS England	A new report has been added 'eGOS Claims Report' listing all claims within a date range, showing claim reference, claim type, px #, px name, claim status, claim date, practitioner and value.
2794	Lock Screen (F6)	Contact information for Optinet support has been added to the lock screen. The website addresses are links for quick access.
2819	Speed Writing	A new option has been added, to the menubar, that allows a document to be saved directly to the correspondence log without having to print it first.
2834	Stock Take	Closing a 'New' stock take when no stock records have been added will now delete the stock take record
2854	VAT / Dispense Fees	Additional checks have been added when using a dispense fee matrix to ensure that negative VAT amounts cannot be calculated.
2858	Dispensing	The dispense confirmation reports now shows the dispense value after any discounts have been applied - this ensures the practice is being fully transparent.
2862	Patient Record	The document preview window, available from the correspondence log can now be moved to allow the window behind to be viewed,
2863	OPS	It is now possible to create multiple OPS collection records for the same patient.
2866	Patient Images	Patient images and PDF's from the 'Patient Files' window are now displayed using an internal viewer. Patched in 1.5.5.33 (#002)
2867	Online Forms	A new control has been added, 'Static Control', which allows simple text to be added to the body of a form.
2868	Schemes	A new option has been added to allow scheme sales to be included in the 'Sage Export File'.
2872	eGOS England	The ability to print a GOS3 takeaway voucher has been added to the eGOS management window.
2879	Setup->Lenses	A second warning has been added when selecting to 'Delete ALL Lenses'
2885	System	New stored procedures added to clear the image cache
2889	Patient Files	An option has been added to display all patient images
2890	Stock	Triggering a stock search using the 'Enter' Key has been re-instated.
2891	OPS	When re-activating a cancelled payer, the edit window now opens to allow the monthly amount & payment plan start date to be changed.
2893	Dispense	It is now possible to sell an item in dispense when the qty is zero or less, the user will be asked to confirm they wish to sell the item before it is sold.
2899	Reporting	When running reports, there is now an 'Export' option - selecting it will export the chosen report to an Excel spreadsheet. The user chooses the export folder before the file is created.
2900	Patient Files	It is now possible to open an image using an external 3rd party application, a new right-click menu option 'Open Externally' opens the application associated with .JPG files within Windows
2904	Patient Imaging	Users of 'Hosted FLEX' may have experienced a delay because of the way that FLEX was writing the patient INI file - this has now been improved to remove any possible delay for the user.
2908	Patient Records	Marking a patient as deceased has always stopped all recalls, however the on-screen messaging was not displayed - it is now.
2910	Appointment Diary	The patients' title is now displayed in the appointment slot
2911	Orders	Progressive searching has been replaced with a triggered search when looking for 'Extras / Sundry' items.
2912	Orders	Performance improvement when searching for an order. The filter options in the menu do not need to be changed when searching by order number.
2924	eGOS England	A new option to print the patient declaration when signing on screen has been added, it is a requirement that this information is presented to the person signing before & during the signing process.
2935	Scheme Export	A new data format option has been added that will force the scheme amount due figure to be rounded to 2 decimal places in the export file.
2961	eGOS England	A new role option has been added 'Allow Submitting eGOS Claims' that when disabled will prevent staff members assigned to that role from submitting eGOS claims.
2969	Patient Record	The name of the staff member that cancelled an appointment is now displayed in the cancellations table on the 'Consent / Ap.. History' tab.
2988	Clinical / Sight Exam	'Insert Paragraphs' is now available in the notes box on the clinical refraction tab, right-click to access the option.
2972	Orders	Performance improvements have been made when viewing the orders section.
2973	eGOS England	A check has been added to ensure that claims cannot be submitted when logged into a different branch to where the claim was created.
3023	Lens Selection	Changes have been to the lens selector and range checking. All diameters are now added to the dropdown list with the largest in-range diameter being selected. A new range checking grid has been added to show the available range and the prescription for each eye. The range checker now rounds prescription to the nearest 0.25 before checking for availability.
3025	Dispense	After searching for a patient in the dispense screen, a new dispense record is created for the selected patient.
3031	eGOS England	The 'New' / 'Unchanged' prescription boxes on GOS3 are now synchronised with the tick boxes on the sight examination record.
3046	Patient Removal	The 'Patient Removal' tool now has a branch option added, only branches that the logged in staff member has access to will be available in the dropdown list or included if the 'All' option is selected.

Bugs